BOOKKEEPING FOR AIRBNB HOSTS

Expert bookkeeping for Airbnb hosts and property managers, by an experienced Airbnb host. Monthly bookkeeping, optimized for hosts, with clear, scalable pricing. Get a custom financial tracking solution for your short-term rental portfolio, giving you the insights you need to focus on your hospitality business.

Scott's Story

Hi, I'm Scott, owner of Blanco Bluffs Bookkeeping.After a 25-year career in tech, I built a successful Airbnb management company, Taylor TX Vacation Homes.As a real estate investor and Airbnb host since 2019, I've used QuickBooks Online daily to manage my business finances. I discovered I had a knack for the numbers, and that I sincerely enjoyed the work.So, I became a certified QuickBooks Online ProAdvisor, developing solutions for the exact challenges STR hosts face. I understand channel-specifc payout systems (Airbnb, Vrbo, Booking.com, direct bookings), PMS apps, state and local hotel taxes, specialized hosting expenses, and more, along with all the investor stuff, like capturing property purchases, capitalizing improvements, depreciation, and escrow.I set your books up correctly from the start, allowing you to view your portfolio's performance as a whole, as well as drill down into the exact profitability of any individual property.When you hire Blanco Bluffs Bookkeeping, you are hiring me. Unlike many firms that offshore your financial data to junior clerks, I intentionally choose to do the work myself. This ensures a consistent, high-quality foundation for your business.My goal is to deliver a repeatable, rock-solid bookkeeping process that runs quietly in the background. I focus on two core phases:‣ System Setup & Cleanup: I'll establish an optimal QuickBooks Online environment for your portfolio, migrate existing data, and untangle any messy historical records.‣ Ongoing Maintenance: Month after month, I handle the regular categorization, bank reconciliations, complex custom entries (like those mortgage payment splits), and deliver regular, clear financial reports.Keeping your books tidy year-round doesn't just make tax prep or cost segregation a snap for your CPA. It gives you the reliable, up-to-date data you need to confidently evaluate your portfolio's performance and focus on what you do best: hosting.

Managing 10, 30, or 50+ Properties?

Scaling a short-term rental portfolio introduces advanced operational friction. I smooth this out by tailoring a suite of best-in-class tools appropriate to your stage of growth, handling multi-unit complexity without the administrative bloat:Pristine Trust Accounting: Total separation and reconciliation of channel deposits, escrow, and operational funds to keep your management company 100% compliant and audit-ready.Owner Statement & Payout Math: I handle the complex reconciliation and calculation splits behind the scenes. You get pristine, highly accurate statement math handed directly to your team, so you can fund owner distributions with absolute confidence.Tech-Stack Scaling: Hitting the 10-property boundary where QuickBooks Online Plus starts buckling under class and location limits? I advise on and integrate advanced middleware (like Clearing) with your PMS to keep your ledger deeply organized as you add doors.Predictable Per-Unit Fees: My tiered fee structure scales directly with your active door count, allowing you to seamlessly build my back-office support into your own management overhead.

Pricing

For small business owners, time is at a premium. In the spirit of being respectful of yours, I'll get straight to the point with general pricing.Here is the Blanco Bluffs Bookkeeping basic fee schedule for short-term rental bookkeeping services:

Basic (1-9 Units)

Starting at $350/mo (Covers Units 1-3) + $50 (Each Additional Unit)Best for Owner-Operator Hosts

Frictionless, audit-ready bookkeeping designed to give solo hosts complete financial clarity.Recordkeeping: Standard bank-feed categorization & account reconciliation; mortgage splits; property purchase recording
Revenue Tracking: Net channel deposits
Reporting: Monthly P&L, Balance Sheet, and Per-Unit Performance
Tech Stack: QuickBooks Online Plus & bank feed connectionsOnboarding Fee: Equal to 1 mo account maintenance fee

Advanced (10+ Units)

Starting at $700/mo (Covers Units 1-10) + $35 (Each Additional Unit)Best for High-Volume Operators & Property Managers

Automate the multi-channel chaos. We'll deploy a robust middleware stack so your unit-level reporting scales effortlessly alongside your door count.Recordkeeping: Clearing account management & reconciliation; booking channel payout mapping (gross rent, cleaning, OTA commissions); mortgage splits; property purchase recording
Revenue Tracking: Forensic gross revenue & sales channel splits
Reporting: Monthly P&L, Balance Sheet, and Per-Unit Performance
Tech Stack: QuickBooks Online Plus + Clearing (STR trust accounting app) + Your PMS & bank feedsOnboarding Fee: Equal to 1 mo account maintenance fee

Price guidelines assume up to 4 active bank feeds, clean books with reconciled starting balances, and monthly automated direct draft payment for bookkeeping services. Final pricing to be delivered via proposal after client discovery call and review of current accounting system. Software subscriptions (QuickBooks Online, Clearing, etc.) are extra and billed directly to the client. QuickBooks Online discount available to new subscribers.Unless otherwise negotiated, client responsibilities include owner reporting, owner payments & other accounts payable, hotel tax filing, and payroll. Historical catch-ups, extensive chart-of-accounts reconstruction, and complex multi-entity consolidations are custom-quoted following a comprehensive Diagnostic Review.

Scott did an excellent job helping me organize and straighten out a complex bookkeeping situation. He provided clear direction, steady guidance, and dependable support throughout the process. I appreciate the professionalism he brought to getting my financial records back in order.- Mike Kaspar, Real Estate Investor, Taylor, TX

I’ve been working with Scott for about a year now, and he’s been a huge part of keeping my real estate business running smoothly. As an investor with multiple properties and an S-corp, things can get complicated fast—but Scott handles it all with ease.He keeps my books organized across all my properties, stays on top of everything, and makes sure my S-corp taxes are handled properly. It’s taken a ton of stress off my plate and lets me stay focused on growing my business.He’s also super responsive and explains things in a way that actually makes sense, which I really appreciate. If you’re an investor or business owner looking for someone reliable who truly knows what they’re doing, I highly recommend Scott.- Ashley Swallow, Real Estate Agent/Investor & Airbnb Host, Taylor, TX

Let's Level Up Your Books

I'd be happy to talk to you about your short-term rental business and how I might be able to help. Book a free, no-obligation exploratory call, and we'll get the conversation started!